Custom Automation System
The AI Operator, plus the parts that make your business yours — a claim engine, vendor matching, special routing, the specific tools you live in. When the standard stack is close, but not quite you.
$5,000–$12,000
one-time setup fee
$1,000–2,000 / mo
care · cancel anytime
Best if
The standard stack is close, but you need custom steps — special routing, a claim or booking engine, vendor matching, or a few specific tools connected.
You own the tools and pay AI + hosting at cost. USD, indicative — we lock the exact number on a call.
What it is
A Custom Automation System starts with everything in the AI Operator and then builds the pieces your business actually runs on. Maybe leads have to be claimed by one rep and locked so two people never quote the same customer. Maybe you source from a vendor network and need ranked options before you quote. Maybe a deposit link has to fire and the hold has to auto-release if it’s not paid. That’s custom work — and it’s where most real operations live.
It’s still automation, not a science project: deterministic, reliable, and built on tools you own. You get a system shaped to your exact process, delivered in weeks, that removes the bottleneck the off-the-shelf stack couldn’t.
What’s included
Exactly what you’re getting.
What it’s worth to you
Measured in outcomes, not features.
More revenue
Capture and convert the leads your unusual process used to drop — at the speed competitors can’t match.
No bottleneck
The step that only you could do — routing, matching, quoting — now runs itself, so volume stops being capped by your hours.
Less cost
One system absorbs work you were spreading across staff (and yourself) — output goes up without payroll going up.
More accuracy
No double-bookings, no dropped holds, no “who’s handling this?” — the system enforces the rules every time.
In the real world
The exotic-rental lead engine.
A luxury car-rental broker was drowning in demand. We built capture → validate + price → broadcast to reps → a one-rep claim lock → deposit link → auto-release on unpaid holds. One rep wins each lead, nobody double-quotes, and nothing sits. On his own numbers, recovering even a few extra bookings a day runs into five figures a month.
Read the full case studyThe ROI
Built around the work that already makes you money.
Because a Custom Automation System sharpens the exact workflow your revenue runs through, the payback is fast — usually the recovered volume in the first month or two dwarfs the build.
weeks
to design, build, and go live
21×
more likely to qualify a lead at 5 min vs 30
you
own the system + data outright
Do the math on your business
$72,000 / mo
≈ $864,000 a year recovered
That’s about 48× the $1,500/mo care fee, and clears the $8,000 setup in under a month.
Illustrative — drag the sliders to your own numbers. Not a guarantee, just the shape of the math.
FAQ
Good questions.
How is this different from the AI Operator?+
The Operator is the standard front office. This is the Operator plus the custom pieces your business needs — the routing, the engine, the matching that templates don’t cover.
Do I own it, or rent it from you?+
You own it — the workflows, the data, and the accounts it runs on. We can stay on as the maintainer or hand it off.
What if it needs to make real decisions?+
If you need an AI that reasons and acts on its own (not just routes), that’s a Custom AI Agent — the next step up.
Outgrowing this already? The next step up is Operations System.
Operations SystemReady for Custom Automation System?
Book a quick call. We’ll confirm the scope, lock the exact price, and show you the numbers for your business — no jargon, no surprises.