AI Operator · AI Receptionist
Never miss another lead. Ever.
An AI receptionist that answers every call, form and message in seconds — qualified, booked, and followed up, with a human approval gate on anything sensitive. Built for the two kinds of firms we serve, independent RIAs and web-design agencies, it does the work of a front-desk and ops hire, runs around the clock as your AI front desk, and goes live in days as part of your firm’s operating system.
AI Operator · today
Every slow reply is a prospect lost
Reply within a minute and your conversion odds jump up to 391% (Velocify). Take an hour and a referred household — or an inbound agency lead — has already moved on to whoever answered first.
You’re the bottleneck — or your next hire is
Front-desk and ops work either eats your day or costs a full salary every year — before sick days, turnover, and the inquiries that still slip through.
After-hours inquiries die — without a 24/7 AI answering service
The 9pm form fill, the weekend referral intro, the late-night call — without an always-on AI answering service they sit unanswered until tomorrow, by which point the prospect has already moved on to whoever picked up.
What’s included
Your whole front office — an AI receptionist for small business firms, done for you.
Capture & respond — your AI front desk
Every inbound inquiry and missed call gets an instant reply — your AI front desk answers before they hear back from anyone else.
Qualify & route
It qualifies each prospect and puts the right ones in front of the right person first.
Book & remind
Reads your calendar, books the slot, sends reminders so they show up.
Follow up
Chases every prospect until they book — including no-shows you'd otherwise lose.
Client review capture
Requests reviews at the right moment — white-label under your brand for agency clients; routes anything unhappy to you privately.
See every win
Unlike most AI receptionist software, it ships with an owner dashboard showing every lead it caught, booked, and saved you — and the audit log behind each one.
How it works
From first call to live system.
Scope
We map your front-office workflow and your tools.
Configure
We tune the operator to your business and brand voice.
Go-live
We test every path, then switch it on with guardrails.
Run
We monitor, optimise and expand what it handles.
Transparent by default
Every step, logged live.
You watch the system work in real time — every step posted to your Slack or Discord as it happens. No black box, no “trust us.”
Why NAZCO
DIY it, hire for it, or have it built and run.
| DIY / point tools | Hire in-house | NAZCO | |
|---|---|---|---|
| Time to live | Weeks of trial and error | Months, plus recruiting | Days to weeks |
| Who maintains it | You do | Your new hire | We do, on a retainer |
| Real cost | Cheap until it breaks | A full salary, loaded | A fraction of a hire |
| You own it | Yes — but you built it | Yes | Yes — on your own stack |
| When it breaks | Your problem, at 9pm | Their problem | Monitored and fixed for you |
Pricing
Transparent. No surprises.
Inside the RIA system
Part of the build · from $25,000
Installed as the front office of the Fiduciary Onboarding Engine — see /financial-firms.
- Capture · qualify · book · follow-up
- Human approval gates + audit trail
- Care retainer always attached
Inside the agency engine — white-label
Part of the build · from $15,000
A white-label AI receptionist installed as the intake layer of the 1-Week Delivery Engine, resold under your brand — see /agencies.
- Runs from your Slack or Discord
- Human gate on every send
- Operator trained, fully white-label
Scoped standalone
Scoped on your teardown
Occasionally we install the operator alone — scoped per engagement.
- Your stack, your accounts
- Owner dashboard + reporting
- Usage billed at cost
Prices in USD, indicative. Tools & usage (CRM, AI, SMS, hosting) billed at cost — you own your accounts. Final scope on a quick call.
Run a web-design agency? White-label this under your brand →
FAQ
Questions, answered.
What if it doesn't catch the leads I'm missing?+
We set a clear target with you up front — replies inside X seconds, leads booked, no message dropped — and our Build-Until-It-Works guarantee means we keep building free until it hits. You don't pay more for us to get it right.
Will it sound robotic and scare off my customers?+
No. It's tuned to your brand voice, and a human approves anything sensitive. Your customers feel like they finally got a fast, helpful reply — not a bot.
How fast can it go live?+
Days, not months. As an AI answering service for small business firms, a single workflow can be live in days; the full operator is typically 1–2 weeks.
How much does an AI receptionist cost?+
It depends on whether you run it standalone or as part of a build. Inside the RIA system it's part of the Fiduciary Onboarding Engine (from $25,000); inside the agency engine it's part of the 1-Week Delivery Engine (from $15,000); scoped standalone, it's priced on your teardown. Either way you own the accounts and AI plus SMS usage is billed at cost on your meters, never marked up — so the AI receptionist cost stays a fraction of a front-desk salary.
Who pays for the AI and texting?+
You own the accounts — AI usage and SMS are billed at cost on your meters, never marked up. Our fee is setup plus care, and you own the whole system.
The Build-Until-It-Works Guarantee
We don’t stop until it works.
We agree on a clear acceptance target before we build. If the system isn’t hitting it, we keep building and optimizing at no extra cost until it does — provided you complete onboarding and approve milestones on time. Most agencies won’t put that in writing because they’re not sure it’ll work. We are.
Stop losing clients to whoever answered first.
Start with the free teardown for your firm — the 27-Point RIA Operations Teardown or the Agency Delivery Teardown. We'll map your intake flow and show you exactly what you're missing and what catching it is worth.
Free teardown · 2 build slots + 2 advisory retainer seats · Build-Until-It-Works guarantee